April 15, 2021 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739


BOARD OF DIRECTORS

April 15, 2021

CALL TO ORDER

President Pyne called to order the April 15, 2021 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO and virtually online via Accession video/audio meeting. Board members in attendance in person were Vicki Pyne, Ken Harrell, Liz Tomsula, and Rich Garrimone. Board member in attendance via Accession call was Stephanie Allen. District staff members present in person were Rheana Rogers – Executive Administrator and Recording Secretary, Mark Baird – Director of District Services, Jeff Leniger – Director of Finance, Hillary Roemersberger – Director of Recreation Services, Roxie Augustine – Recreation Coordinator, and Michelle Stout – Recreation Coordinator. District staff members present virtually were Lauri Dannemiller – Executive Director and Dana Bammerlin –Assistant Recreation Manager. Members of the public present were Abby McNeal – APAC.


APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the Agenda. Director Garrimone seconded, and the motion passed unanimously.


APPROVAL OF MINUTES OF THE APRIL 1, 2021 BOARD MEETING

MOTION: Director Garrimone moved for approval of the Minutes. Director Harrell seconded, and the motion passed unanimously.


PUBLIC INPUT

There was none.


NEW BUSINESS

1. 2021 New Spring/Summer Recreation Programs – Lauri Dannemiller

The board was provided with a list of new and innovative programs by division that the district has introduced or will be starting soon. Staff members provided details and answered questions. The staff has introduced programs to engage all ages and are re-imagining uses of facilities.

2. 2021 Q1 Financial Update – Jeff Leniger

Mr. Leniger provided a report to the Board of financials for the first quarter. The district is continuing to increase revenues while working to decrease expenditures. Ms. Dannemiller reported that full-time staff is being very judicious with use of part-time staff hours but that it may not be sustainable much longer and increasing staffing levels may need to happen through the busy summer months to come. Director Harrell agreed that the work staff has been producing with limited resources is not sustainable and the Board needs to be proactive in providing that staffing support. President Pyne requested that at a future meeting the Leadership Team provide the Board with recommendations for full-time positions that would ideally be returned.

Mr. Leniger also provided three administrative updates to the Board. The financial audit is expected to be complete by June 30, the TD Ameritrade account opening is still in progress, and the bond arbitrage compliance engagement for the 2016 bond is due this year and the district will re-engage the same firm used for this process last time.


OLD/OTHER BUSINESS

There was none.


EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller reported that the district and the City have renegotiated the part of the IGA concerning maintenance of the water quality and restroom cleaning at Ralston Central Park Splash Pad. Work with the City on other parts of the IGA is ongoing. She updated the Board on the status of reservations at the pools with the constant changing of mandates of the Statewide Dial. Effective May 1 all reservations except for pickleball will be eliminated. New employees will be introduced to the board on May 6. The district is pushing hard to recruit lifeguards to staff our outdoor pools. Director Harrell believes that some consideration should be given to hiring and referral bonuses for these hard to staff positions. Ms. Roemersberger reported they are exploring having camp counselor staff becoming lifeguard certified.


BOARD MEMBER REPORTS/INPUT

President Pyne had nothing to report.

Director Harrell reported that he and Director Garrimone attended the meeting last week where 5 companies presented to bid for the Indian Tree Golf Course master plan RFP. The team will interview 3 firms on April 27.

Director Garrimone had nothing to report.

Director Tomsula had nothing to report.

Director Allen had nothing to report.


ADJOURNMENT

MOTION: Director Harrell moved that the meeting be adjourned. Director Tomsula seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:22 p.m.


Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Liz Tomsula, Secretary/Treasurer