June 3, 2021 Board of Directors Meeting Minutes

BOARD OF DIRECTORS

June 3, 2021

CALL TO ORDER

President Pyne called to order the June 3, 2021 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Ken Harrell, Liz Tomsula, and Stephanie Allen. Director Rich Garrimone was absent; his absence was excused. District staff members present in person were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Tara Torline – Director of Human Resources, Caitlyn Hamlin – Accounting Supervisor, and Jeff Leniger – Director of Finance. Paul Kane and Alex Arndt from Eide Bailly LLP were present to address the Board. There were no members of the public present.



MOTION: Director Harrell moved to excuse Director Garrimone from the meeting. Director Tomsula seconded, and the motion passed unanimously.



APPROVAL OF AGENDA

MOTION: Director Allen moved for approval of the agenda. Director Harrell seconded, and the motion passed unanimously.



APPROVAL OF MINUTES OF THE MAY 6, 2021 BOARD MEETING

MOTION: Director Tomsula moved for approval of the Minutes. Director Allen seconded, and the motion passed unanimously.



PUBLIC INPUT

There was none.



NEW BUSINESS

1. Adoption of Final 2020 Audit – Jeff Leniger & Paul Kane & Alex Arndt (Eide Bailly LLP)

Mr. Leniger thanked his finance team for their hard work getting the audit completed in an exceptionally timely manner. Mr. Kane presented to the Board a summary of the final financial audit. The Independent Auditor’s Report was presented with a clean “unmodified” opinion. He reported significant notes contained in the MD&A. Alex Arndt reviewed with the Board the Communication with Governance letter as well as the Management Letter Comments.

MOTION: Director Harrell moved to accept the Final 2020 Audit as presented by Eide Bailly LLP. Director Tomsula seconded, and the motion passed unanimously.

2. Telecommuting and 4-10 Workweek Pilot Proposal – Lauri Dannemiller & Tara Torline

Ms. Torline presented to the Board a proposed pilot program offering the opportunity for flexible work schedule options for full-time staff where reasonable. Many staff members have been working hybrid or remotely for the last 15 months and this pilot program is intended to formalize and provide structure to this option. The pilot program would run June to December and leadership can provide updates as they assess the interest in and success of the pilot program. The Board asked for regular updates on the pilot and in November they will discuss the future of the pilot.

MOTION: Director Harrell moved to adopt the proposed telecommuting and 4-10 workweek pilot proposal from June 14 through December. Director Tomsula seconded, and the motion passed unanimously.

OLD/OTHER BUSINESS

There was none.


EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller shared that Jefferson County Public Health has a mobile COVID vaccination program and would like to use the Apex Center’s parking lot as a potential site. Jesse Badder has been hired as the new Director of Recreation Services. On June 17, staff will be presenting to the Board some proposals for options to recruit staff in this challenging hiring environment. Ms. Dannemiller also reported that she has been involved with SDA’s advocacy surrounding ARPA fund conversations that are in process and the District is waiting to determine how funds will be distributed and how it may impact Apex. At the next meeting, the Board will be presented with a proposal for re-opening of the indoor playground at the Apex Center. There will be a Jefferson County School Board Executive Session regarding Meyers Pool on June 9.



BOARD MEMBER REPORTS/INPUT

President Pyne had nothing to report.

Director Harrell reported the Foundation’s pickleball tournament this past weekend went well despite the challenges from the weather. He complimented the continued great work of the Field Maintenance staff.

Director Allen had nothing to report.

Director Tomsula reminded the board the annual Chamber Dinner is coming up at the end of the month.


ADJOURNMENT

MOTION:
Director Tomsula moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.



President Pyne adjourned the meeting at 8:17 p.m.




Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Liz Tomsula, Secretary/Treasurer