August 5, 2021 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

August 5, 2021

CALL TO ORDER

President Pyne called to order the August 5, 2021, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Ken Harrell, Liz Tomsula, Rich Garrimone, and Stephanie Allen. District staff members present in person were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Mark Baird – Director of District Services, Jesse Badder – Director of Recreation Services, Jeff Leniger – Director of Finance, Tara Torline – Director of Human Resources, Nancy Wellnitz – Recreation Manager, and Whitney Walker – Recreation Manager. There were no members of the public present.

APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the agenda. Director Garrimone seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE JULY 15, 2021, BOARD MEETING

MOTION: Director Allen moved for approval of the Minutes. Director Garrimone seconded, and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. 2022 Budget Additional Staff Positions Proposal – Lauri Dannemiller

Ms. Dannemiller presented to the Board a proposal requesting three categories of positions to be approved and implemented at various times between now and early 2022. This is in response to the favorable financial position of the district and increasing needs for providing programming and services across the district. Positions being proposed are not simply replacements for positions lost to lay offs or resignations during the pandemic, but instead leadership submitted and ranked new suggested positions. Most funding to cover these new positions is covered by property tax so any revenue changes due to capacity restrictions should COVID closures return wouldn’t affect the district’s ability to move forward with these additions. Mr. Leniger provided an update on the current financial status of the district as well as projections for 2021, 2022, and 2023 and beyond. Director Harrell noted he was pleased with how the district has weathered and come through the past months of COVID, and the vision going forward. He also noted that another benefit is these positions provide opportunities for lateral moves or advancement for current staff. The Board discussed and agreed they would like to see all proposed positions recruited as soon as possible.

MOTION: Director Harrell moved to approve all proposed positions and begin hiring on all vacancies immediately. Director Allen seconded, and the motion passed unanimously.

2. Comp Time Policy Change – Tara Torline

Ms. Torline presented a proposal to the board for changing the district’s current comp time policy. As a public employer, Apex has the option of granting staff comp time in lieu of paying overtime for non-exempt staff, which the district has done for many years. Ms. Torline is proposing changing the policy to pay staff overages as overtime and no longer allowing accrual of comp time. The district currently has over 20 non-exempt employees with significant comp time accruals that staff aren’t able to use because of work schedule demands. Because staff can’t use the comp time, it needs to be paid out to them anyways. Should the policy change be adopted, overtime hours will need to be approved for staff working over 40 hours. After discussion the Board favored paying out all current comp balances or requiring staff to use their balances by October 31. They wish to proceed with going forward with switching to paying for overtime and eliminating comp time accrual. Beginning August 15, overtime will be paid, and comp time accrual will no longer be allowed.

MOTION: Director Harrell moved to authorize payout to staff with accrued comp time and transitioning to a paid overtime policy. Director Tomsula seconded, and the motion passed unanimously.

3. Executive Session pursuant to §24-6-402(4)(e), C.R.S., determining positions relative to matters that may be subject to negotiations, specifically IGA with the City of Arvada – Lauri Dannemiller

MOTION: Director Pyne moved to go into executive session pursuant to §24-6-402(4)(e), C.R.S., determining positions relative to matters that may be subject to negotiations, specifically IGA with the City of Arvada. Director Allen seconded, and the motion passed unanimously.

The meeting resumed in executive session at 7:26 p.m.

MOTION: Director Garrimone moved to go out of executive session. Director Harrell seconded, and the motion passed unanimously.

The open meeting resumed at 8:12 p.m.

OLD/OTHER BUSINESS

Ms. Dannemiller reported to the Board that significant water damage to the floors at the Racquetball and Fitness Center was discovered when staff went in to begin refinishing the floors and preparing the facility for its planned reopening this fall. Staff is working with insurance adjusters to determine scope of the damage and a plan for making repairs. Re-opening of the facility will be delayed while the water damage is addressed. The Cost Recovery and Master Plan work teams’ RFP for hiring a consultant is live and is gaining good interest. Re-opening of the final 4 pickleball courts currently being repaired is delayed due to weather but they are expected to be complete by the end of the month.



EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller had nothing additional to report.

BOARD MEMBER REPORTS/INPUT

President Pyne had nothing to report.

Director Harrell had nothing to report.

Director Allen appreciated the opportunity to attend the Taste of Arvada.

Director Tomsula reported that tomorrow is the rescheduled Chamber dinner. Director Pyne and Katie Groke, Director of Marketing and Communications, will be representing Apex at the event.

Director Garrimone reported that the Foundation met earlier this morning. The golf tournament is sold out. The Foundation-hosted 5K run is coming up at Halloween. He also reported that he recently visited City Park golf course with the Indian Tree Golf Course master plan team to tour that facility.


ADJOURNMENT
MOTION: Director Tomsula moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 8:23 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Liz Tomsula, Secretary/Treasurer