July 15, 2021 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

July 15, 2021

CALL TO ORDER

President Pyne called to order the July 15, 2021, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Ken Harrell, Liz Tomsula, Rich Garrimone, and Stephanie Allen. District staff members present in person were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Mark Baird – Director of District Services, Katie Groke – Director of Marketing and Communications, Jesse Badder – Director of Recreation Services, and Kay Palmer – Recreation Manager. Members of the public present were Bill Pierce and Jim Kotowski.

APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the agenda. Director Allen seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE JUNE 17, 2021, BOARD MEETING

MOTION: Director Allen moved for approval of the Minutes. Director Harrell seconded, and the motion passed unanimously.

PUBLIC INPUT

Jim Kotowski addressed the Board. He is a 46-year resident of Arvada and is an active pickleball player at the outdoor courts at the Simms Street Recreation Center. He is a supporter of the outdoor courts and is a competitive national tournament player. He is addressing the Board tonight to call attention to a customer service issue. Mr. Kotowski reported that during the hours where courts can be reserved, unused courts are locked, and he feels the unreserved courts should be made available for free play. Ms. Dannemiller clarified the policy surrounding reservations and confirmed that our policy does state un-reserved courts will be unlocked and available. Staff at the facility will be re-educated on the policy to ensure it is being enforced properly going forward.

NEW BUSINESS

1. Jesse Badder, Director of Recreation Services, Introduction – Lauri Dannemiller

Ms. Dannemiller introduced Jesse Badder, the new Director of Recreation Services overseeing Secrest Recreation Center, Community Recreation Center, Licensed Childcare and Camps, and the Apex Center Ice Arena.

2. Marketing Update – Katie Groke

Ms. Groke presented to the Board an update on marketing as well as to seek direction regarding potential resumption of the printed activity guide. The activity guide has been suspended since March 2019 and instead the marketing team has been sending out a bi-weekly e-newsletter via email. Historical pricing of producing the guide as well as projected cost should printed guides resume in 2022 were presented. The Slate, the printed guide specifically for active adults, has been suspended since COVID closures but a monthly newsletter has been produced to communicate via email and recently has had a printed option added so hard copies are available at the facilities. The option of mailing postcards with QR codes directing to the online guide reminding customers to register every few months was discussed. The Marketing team will move forward with this plan for 2022.

3. Facility Updates – Lauri Dannemiller

a. Secrest Park

b. Meyers Pool

c. Pickleball Courts

Ms. Dannemiller provided a status update on facilities. Secrest Park is roughly 80% installed. Campbell Cottages playground replacement will be complete soon. Indian Tree lift station is completed. Pickleball courts resurfacing is underway and is projected to finish in a few weeks. Stakeholders for the Meyers Pool replacement project met with the new Superintendent of Jeffco Public Schools to educate her on the project. Next steps will be a meeting between the schools and the city to discuss financing options. There will potentially be another meeting of the elected officials from the stakeholder groups in September. Ms. Dannemiller will invite the Superintendent to tour Meyers to further educate her on the need for the facility’s replacement.

OLD/OTHER BUSINESS

Ms. Dannemiller updated the Board on the number of staff who are participating in the pilot policy for flexible work schedules, which is at 30%. The pilot will be re-evaluated in November to determine next steps. Ahead of the upcoming IGA negotiations, representatives from the City want to have a dinner with Apex Board members and City council members, date TBD. At the August 5 Board meeting, staff will present 2022 proposed FTE position additions, some of which may begin in Q4. Ms. Dannemiller reported that the temporary full-time positions the Board recently approved are filling. She reported that for all positions, very qualified candidates applied, so the caliber of applicants was much improved and staff are pleased with the new employees joining the team.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller had nothing additional to report.

BOARD MEMBER REPORTS/INPUT

President Pyne will be meeting with staff about pickleball next week and has been in contact with members of the pickleball community.

Director Harrell had nothing to report.

Director Allen had nothing to report.

Director Tomsula reported the Chamber Annual Dinner was moved to Friday, August 6. The Community Impact Forum is tomorrow morning.

Director Garrimone reported the Foundation met a few weeks ago and are moving forward with planning for the golf tournament on September 10. The tournament is already sold out. He attended the meeting at Indian Tree yesterday with the consultants for the master plan for the course. Golf Course staff were solicited for input on the new features to potentially include in the design. There will be a meeting in 2 weeks to go tour City Park’s new course that the same company recently designed.

ADJOURNMENT
MOTION: Director Garrimone moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:41 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Liz Tomsula, Secretary/Treasurer