October 7, 2021 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

October 7, 2021

CALL TO ORDER

President Pyne called to order the October 7, 2021, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Liz Tomsula, Rich Garrimone, and Ken Harrell. Director Stephanie Allen was absent; her absence was excused. District staff members present were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Alan Abrams – Director of Golf, Rudy Castaneda – Head Golf Pro, Whitney Walker – Recreation Manager, and Jeff Leniger – Director of Finance. Also in attendance were members of the public and Abby McNeal – APAC.

MOTION: Director Tomsula moved to excuse Director Allen from the meeting. Director Garrimone seconded, and the motion passed unanimously.

APPROVAL OF REVISED AGENDA

MOTION: Director Tomsula moved for approval of the agenda. Director Garrimone seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE SEPTEMBER 16, 2021, BOARD MEETING

MOTION: Director Harrell moved for approval of the Minutes. Director Garrimone seconded, and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. Golf Master Plan Update – Alan Abrams

Mr. Abrams provided the Board with an update of the work that has been happening on the Indian Tree Golf Club Master Plan. Apex has partnered with JNS and Saunders to plan for a phased improvement plan for the golf course, maintenance buildings, and clubhouse. Conceptual designs, construction plans, and budget considerations were presented.

2. Meyers Pool IGA Update – Lauri Dannemiller

Ms. Dannemiller shared with the Board the final IGA for the Meyers Pool replacement project being planned in partnership with the City of Arvada and Jeffco Public Schools. All parties will sign the agreement by the end of October and then next steps for the project will begin.

MOTION: Director Harrell moved for approval of the Meyers Pool IGA in partnership with City of Arvada and Jeffco Public Schools. Director Garrimone seconded, and the motion passed unanimously.

3. 2022 Budget – Jeff Leniger

Mr. Leniger presented the first draft of the district’s proposed 2022 budget. He provided an Executive Summary noting the highlights significantly impacting the 2022 budget.

4. Executive Session pursuant to §24-6-402(4)(e), C.R.S., determining positions relative to matters that may be subject to negotiations, specifically IGA with the City of Arvada – Lauri Dannemiller

MOTION: Director Pyne moved to go into executive session pursuant to §24-6-402(4)(e), C.R.S., determining positions relative to matters that may be subject to negotiations, specifically IGA with the City of Arvada. Director Tomsula seconded, and the motion passed unanimously.

The meeting resumed in executive session at 8:05 p.m.

MOTION: Director Harrell moved to go out of executive session. Director Tomsula seconded, and the motion passed unanimously.

The open meeting resumed at 8:39 p.m.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller reported that repairs on the Apex Center roof are progressing. Very little disruption to patrons is expected.

BOARD MEMBER REPORTS/INPUT

President Pyne had nothing to report.

Director Harrell had nothing to report.

Director Tomsula has been working with the cost recovery/master plan team and reviewing consultant RFPs.

Director Garrimone reported that the Foundation met this morning. The upcoming Trick or Trot event is getting good registration numbers. Final fundraising amounts from the golf tournament are nearly complete. The Foundation will be 50 years old in 2023 so they are beginning to brainstorm how to commemorate the event. Apex staff will be presenting project proposals to the Foundation in November to be considered for funding.


ADJOURNMENT
MOTION: Director Garrimone moved that the meeting be adjourned. Director Tomsula seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 8:46 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Liz Tomsula, Secretary/Treasurer