September 2, 2021 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

September 2, 2021

CALL TO ORDER

President Pyne called to order the September 2, 2021, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Ken Harrell, Liz Tomsula, Rich Garrimone, and Stephanie Allen. District staff members present in person were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Mark Baird – Director of District Services, Jeff Leniger – Director of Finance, and Tara Torline – Director of Human Resources. Also in attendance were multiple Apex staff and community members.

APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the agenda. Director Allen seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE AUGUST 5, 2021, BOARD MEETING

MOTION: Director Harrell moved for approval of the Minutes. Director Garrimone seconded, and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. 2022 Fees Proposal – Jeff Leniger

Mr. Leniger presented the proposal for the 2022 fees for admissions and rentals across the district. Apex typically adheres to a biennial increase of admission and rental fees, and 2022 is the year in which an increase would next occur. In general, but with a few exceptions, proposed fee increases averaged around 5%. Cost of living increases and other state inflation factors are considered when determining potential increases, as are fees at neighboring recreation centers and districts to ensure Apex is remaining competitive and comparable.

MOTION: Director Harrell moved to approve the proposed fees for 2022. Director Allen seconded, and the motion passed unanimously.

2. Part-Time Benefitted Staff Health Care Contributions – Tara Torline

Ms. Torline reminded the Board that in 2020 Apex created a benefit structure for certain part-time thirty-hour-a-week positions to incentivize and retain quality staff members. Staff at this benefit level has averaged around 4 staff members at any given time. These part-time 30-hour benefitted staff currently receive Medical, Personal Time Off (11 days per year), and Employee Assistance Plan benefits. Ms. Torline provided a high-level overview of the current costs to the district to provide these benefits to these eligible part-time staff. She presented to the board a proposal to begin providing medical, dental, and vision benefits for these 4 eligible employees at the same cost as for full-time staff for 2022. Directors Pyne and Tomsula both stated that they feel having benefits equitable for both part-time benefitted and full-time staff would be their preference. Changes will begin effective January 1, 2022.

MOTION: Director Tomsula moved to offer part-time benefitted employees medical, vision, and dental insurance at the same rate as full-time employees and increase their PTO earning to 15. Director Allen seconded, and the motion passed unanimously. Director Harrell amended her motion to also provide these staff members with the opportunity to select any voluntary benefits they may be eligible for. Director Tomsula seconded, and the motion passed unanimously.

3. Carrie Gomer Recognition – Lauri Dannemiller

The Board presented Ms. Gomer with a plaque and gifts of gratitude for her 36 years of service to the district and their congratulations upon her retirement.

4. Executive Session pursuant to §24-6-402(4)(e), C.R.S., determining positions relative to matters that may be subject to negotiations, specifically IGA with the City of Arvada – Lauri Dannemiller

MOTION: Director Pyne moved to go into executive session pursuant to §24-6-402(4)(e), C.R.S., determining positions relative to matters that may be subject to negotiations, specifically IGA with the City of Arvada. Director Allen seconded, and the motion passed unanimously.

The meeting resumed in executive session at 7:26 p.m.

MOTION: Director Harrell moved to go out of executive session. Director Tomsula seconded, and the motion passed unanimously.

The open meeting resumed at 8:47 p.m.

OLD/OTHER BUSINESS

Ms. Dannemiller provided an update to the board regarding the recent water damage sustained to the floors at the Racquetball and Fitness Center. Insurance will cover the replacement of the floors, but Apex will have to incur cost to address the issues around the foundation that caused the water damage. A private citizen has approached the district with a request to explore purchasing the facility. Director Harrell asked if there was a possibility to re-open the upper fitness area of the facility even while repairs are being completed on the lower level. Ms. Dannemiller will work with Director Brent Anderson to determine if this would be feasible. She also reported that all outdoor pickleball courts are finished being repaired and are open for play.


EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller had nothing additional to report.


BOARD MEMBER REPORTS/INPUT

President Pyne had nothing to report.

Director Harrell had nothing to report.

Director Allen had nothing to report.

Director Tomsula had nothing to report.

Director Garrimone reported the Foundation is in final stages of preparation for the upcoming golf tournament on September 10. Work with the design company on the Indian Tree master plan continues.


ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Garrimone seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 9:03 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

Attest:

Liz Tomsula, Secretary/Treasurer