November 18, 2021 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS
November 18, 2021

CALL TO ORDER

President Pyne called to order the November 18, 2021, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Ken Harrell, Liz Tomsula, and Rich Garrimone. District staff members present were Executive Director Lauri Dannemiller, Katie Groke – Director of Marketing and Communications, Travis Ritchie – Director of Technology Services, Mark Baird – Director of District Services and Capital Improvements, Tara Torline – Director of Human Resources, and Jeff Leniger – Director of Finance. Mike Svetz from PROS Consulting and Director Stephanie Allen were present via Accession video call. There was no public present.


APPROVAL OF AGENDA

MOTION: Director Garrimone moved for approval of the agenda. Director Tomsula seconded, and the motion passed unanimously.


APPROVAL OF MINUTES OF THE NOVEMBER 4, 2021, BOARD MEETING

MOTION: Director Tomsula moved for approval of the Minutes. Director Harrell seconded, and the motion passed unanimously.


PUBLIC INPUT

There was none.


NEW BUSINESS

1. Introduction of Travis Ritchie, new Director of Technology Services – Lauri Dannemiller

Ms. Dannemiller introduced Apex’s new Director of Technology Services, Travis Ritchie.

2. Master Plan/Cost Recovery Project Consultant Introductions – Lauri Dannemiller

Ms. Dannemiller introduced PROS Consulting as the consultant selected through the RFP process to guide Apex through the Cost Recovery and Strategic Planning process. Mike Svetz from PROS Consulting introduced himself and PROS Consulting and presented an overview of the project and timeline.


3. Legal Representation-CCC Transition to Cockrel Ela Glesne Greher & Ruhland, PC – Lauri Dannemiller

Ms. Dannemiller reported that there is a change in Apex’s legal representation. It is moving from CCC to Cockrel Ela Glesne Greher & Ruhland, PC. Ms. Dannemiller is recommending that Apex move their legal representation to stay with Linda Glesne and be represented by the new firm as noted above.

MOTION: Director Tomsula moved to approve the district transferring legal representation services to the new firm as proposed. Director Harrell seconded, and the motion passed unanimously.

4. 2022 Budget Public Hearing – Jeff Leniger

Mr. Leniger reported that there is no public present for the budget hearing. He noted that the updated budget has been provided to the Board and posted for public review. The executive summary in the current draft explains any changes, but there were no significant changes in this third revision. Mr. Leniger reported that the district will be including ongoing metrics for each department in the upcoming budget report to improve our audit compliance.


5. Salary Range Adjustments – Tara Torline
Ms. Torline presented proposed new salary ranges for full-time staff for 2022. Ms. Torline reported out on the history of the salary survey and explained the market adjustments. There were no adjustments made during COVID in 2020 and 2021. Ms. Torline is recommending that we shift the salary ranges per research from Employers Council. This would include a 2% COLA effective January 1, 2022. It would also include up to a 7% market adjustment for those not at target effective January 1, 2022, and merit increase effective April 2022. The merit increases should average 3% with a range for merit increase of 1-5%. Ms. Dannemiller reported that there are 5 staff that are not in range, and she is recommending that we move them to their target market.

MOTION: Director Garrimone moved to adopt the proposed new salary ranges including the five individuals who need more than the 12% cap to get to their market point. Director Tomsula seconded, and the motion passed unanimously.


OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller reminded the board of the schedule changes for the December 9 Board of Directors meeting. The only agenda item currently is the budget adoption. Ms. Dannemiller reported good news about programming, a new lacrosse camp sold out for winter break.


BOARD MEMBER REPORTS/INPUT

President Pyne reported that someone told her about how happy they were with the toddler art program, Paint and Play.

Director Harrell inquired about the RFC construction. Mr. Baird gave an update and is hopeful for a mid-January opening.

Director Allen thanked Ms. Torline for her work on the salary range proposal.

Director Tomsula had nothing to report.

Director Garrimone had nothing to report.


ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Garrimone seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 8:27 p.m.



Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Liz Tomsula, Secretary/Treasurer