February 17, 2022 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

February 17, 2022

CALL TO ORDER

President Pyne called to order the February 17, 2022, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Ken Harrell, Liz Tomsula, Stephanie Allen, and Rich Garrimone. District employees in attendance were Tara Torline – Acting Executive Director and Director of Human Resources; Rheana Rogers – Executive Administrator and Recording Secretary; Mark Baird – Director of District Services and Capital Improvements; Hillary Roemersberger, Jesse Badder, and Brent Anderson – Directors of Recreation Services; Laina Doyle, Julie Hines, and Nancy Wellnitz – Recreation Managers; Jeff Leniger – Director of Finance; and Vee Duran, Melinda Roy, and Laura Schwenker – Recreation Coordinators. There was one member of the public present.


APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the agenda. Director Allen seconded, and the motion passed unanimously.


APPROVAL OF MINUTES OF THE FEBRUARY 3, 2022, BOARD MEETING

MOTION: Director Tomsula moved for approval of the Minutes. Director Harrell seconded, and the motion passed unanimously.


PUBLIC INPUT

There was none.


NEW BUSINESS

1. SCFD Grant – Nancy Wellnitz & Laura Schwenker

Ms. Wellnitz and Ms. Schwenker presented a resolution seeking the Board’s support as they seek SCFD grant funding for the 2023 Summer Concert Series and other art enrichment programming opportunities.

MOTION: Director Tomsula moved to adopt APRD2022-04 Resolution of the Board of Directors of Apex Park and Recreation District Stating Their Complete Support for a Scientific and Cultural Facilities District Grant Request for the Humanities Enhancement Series. Director Garrimone seconded, and the motion passed unanimously.


2. Licensed Programming Grants – Jesse Badder

Mr. Badder presented that Apex has been granted Childcare Operations Stabilization and Workforce Sustainability Grants. Apex holds four separate childcare licenses – Lake Arbor Preschool, Campbell Cottages Preschool, Camp Apex, and Camp Secrest – and four separate grants have been awarded based on each site’s license capacity and Colorado Shines rating. The goal of these childcare stabilization grants is to provide financial relief to childcare providers to help defray unexpected business costs associated with the pandemic. Funds may be used for existing and new operating expenses, and recipients are encouraged to pass along financial relief to families by an amount equal to half of the grant received. Acceptable uses of the funds include personnel costs, including improving wages and benefits, professional development opportunities, health and mental health resources, and recruitment and retention initiatives; facility costs such as rent or mortgage payments, utilities, facilities maintenance; health and sanitization expenses; goods and services such as office supplies, and business operating services; mental health and counseling services for children and early educators; and capital purchases with prior written approval from the OEC. Grant awards were as follows: Camp Apex $96,645 Operations and $23,714 Workforce = $120,359 total; Camp Secrest $63,796 Operations and $15,653 Workforce = $79,449 total; Lake Arbor Preschool $24,405 Operations and $5,988 Workforce = $30,393 total; and Campbell Cottages Preschool $24,405 Operations and $5,988 Workforce = $30,393. Total funds awarded to the district is $260,594.

Mr. Badder introduced key staff members (Laina Doyle, Vee Buran, Melinda Roy, and Jeff Leniger) who not only worked to secure the grants but who will also be responsible for reporting, expense tracking, compliance, and funds distribution. The district has until September 30, 2023, to fully spend the grants. Identified opportunities for the funds being considered are facility improvements at each location, retention programs for hard to recruit and retain licensed childcare and preschool staff, tuition relief, and discount opportunities for families. Board members were excited about the opportunity to provide funding relief or expanded scholarship opportunities for underserved families. Mr. Badder will return at a future meeting with a firm proposal for spending the grants for the Board to approve at a future meeting.


3. Community Recreation Center Facility Painting

Mr. Badder reported that he and Mr. Baird have brainstormed a creative solution to fund the painting of the interior of the CRC, using the proceeds from the sale of two used District Services vehicles. The project will be completed during a weeklong closure sometime in July or August, and Mr. Badder noted that this closure will not coincide with the Apex Center annual closure week. Bids for the project include masking and two coats of paint and excludes the office area, closets, and wood features. Cost of the project is estimated around $25k.


4. Resolution to Participate in CSAFE Local Government Investment Pool – Jeff Leniger

Mr. Leniger presented a resolution to formalize opening the account with CSAFE as discussed at the last meeting. He reported it will be a 2–4-month process to complete the transfer of all funds. The district can choose to close the accounts at Colotrust or keep them open with minimum balances to monitor for any activity related to the security breach that prompted the account transfer. Due diligence has been done to ensure that the new account holders can ensure better security.

MOTION: Director Tomsula moved to adopt APRD2022-05 Resolution of the Board of Directors of Apex Park and Recreation District Authorizing Registration of Colorado Surplus Asset Fund Trust. Director Allen seconded, and the motion passed unanimously.


5. Executive Session

MOTION: Director Harrell moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., to discuss personnel matters, specifically the Executive Director. Director Tomsula seconded, and the motion passed unanimously.

The meeting resumed in executive session at 6:48 p.m.

MOTION: Director Tomsula moved to go out of executive session. Director Allen seconded and the motion passed unanimously.

The open meeting resumed at 8:29 p.m.

MOTION: Director Harrell moved to appoint Jeff Glenn as Interim Executive Director for a period of 60 days at the minimum posted salary per month prorated with applicable benefits as required. Director Garrimone seconded, and the motion passed unanimously.


OLD/OTHER BUSINESS

There was none.


EXECUTIVE DIRECTOR REPORT
Ms. Torline reported on the success of last week’s murder mystery special event and will ensure the Board is provided a list of upcoming events.


BOARD MEMBER REPORTS/INPUT
President Pyne reported she has been receiving complaints about the operating hours of the newly reopened Racquetball and Fitness Center. She stated that the Board is not concerned about the facility operating at a financial loss as a deficit center and wants the facility reopened to pre-COVID capacity.


Director Harrell reported that he believes the RFC looks great but that he is also concerned about the reduced hours of operation. He agreed that the facility was a deficit center pre-COVID so cost recovery should not be a matter of concern. He also stated that he believes SilverSneakers should be accepted for drop-in racquetball play and not requiring players to pay a daily drop-in fee to play.


Director Allen stated her desire for some sort of project or event to honor Lauri Dannemiller and her memory and her contribution to the district. Her suggestion is some type of installation or facility named for her. President Pyne said she spoke to some staff about looking into installing and dedicating a bench and flowering tree at Secrest Park. Director Allen also suggested the idea of a memorial golf tournament for consideration to benefit a cancer charity. Director Pyne suggested approaching the Foundation about dedicating this year’s golf tournament in Ms. Dannemiller’s memory.


Director Tomsula had nothing to report.


Director Garrimone reported that the golf master plan team met last week to review the conceptual clubhouse designs and maintenance shed drawings. He reported finalized designs should be complete soon, and President Pyne stated she would like that presentation to be made to the entire board at a future meeting.


ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.


President Pyne adjourned the meeting at 8:44 p.m.


Respectfully submitted,

Rheana Rogers, Recording Secretary


ATTEST:

Liz Tomsula, Secretary/Treasurer