March 29, 2022 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS
March 29, 2022

CALL TO ORDER

President Pyne called to order the March 29, 2022, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Ken Harrell, Stephanie Allen, and Rich Garrimone. Board member present via Accession online video call was Liz Tomsula. District employees in attendance were Jeff Glenn – Interim Executive Director; Rheana Rogers – Executive Administrator and Recording Secretary; Mark Baird – Director of District Services and Capital Improvements; Hillary Roemersberger and Jesse Badder – Directors of Recreation Services; Scott Gibson – Golf Course Superintendent; Dan Machuga – Assistant Golf Course Supervisor. Member of the public present was Lisa Glenn.

President Pyne reported there was a revision to the planned meeting agenda with the addition of discussion regarding the proposed Indian Tree Golf Club course improvements.

APPROVAL OF AMENDED AGENDA

MOTION: Director Allen moved for approval of the amended agenda. Director Harrell seconded, and the motion passed unanimously.


APPROVAL OF MINUTES OF THE MARCH 3, 2022, BOARD MEETING

MOTION: Director Harrell moved for approval of the Minutes. Director Allen seconded, and the motion passed unanimously.

PUBLIC INPUT
There was none.

NEW BUSINESS

1. Discussion Related to Hiring the District Executive Director

President Pyne reported that after receiving input from staff the board members have decided to make an offer to Jeff Glenn to become the new Executive Director for Apex Park and Recreation District. A finalist list was posted per district protocol. Director Garrimone reported that in light of the favorable comments he heard from staff coupled with the supportive working relationship he has experienced working with Mr. Glenn on Foundation projects, he wholeheartedly supports Mr. Glenn’s selection. Director Allen stated that through her time serving with Mr. Glenn on the board, she has found him to be capable, personable, and smart and that she feels the district is fortunate to have him as new Executive Director. Director Harrell stated that over the last month of Mr. Glenn’s tenure as interim Executive Director, staff has reported a sense of calm and return to normalcy after a traumatic 2 years of COVID and the passing of Lauri Dannemiller. He reiterated that due to Mr. Glenn’s involvement with Arvada and the Apex communities over the past 20+ years in various capacities, he can lead with a historical knowledge of Apex, the City, business community, and school district. That experience coupled with the overwhelming support he has heard from staff makes Mr. Glenn an ideal candidate and Mr. Harrell is excited to move forward. President Pyne stated she felt it was important to find a candidate who was familiar with our community and our history. She appreciated the feedback she has heard from district staff of all levels and feels it is vital to find a leader who fits in and supports staff. She is excited to welcome Mr. Glenn as the new Executive Director. Director Harrell thanked his fellow board members for their collaborative work to come to a consensus on a path forward for the district. Mr. Glenn expressed his gratitude for the interim opportunity to prove himself and then to be their selected candidate. He stated he will make the best of this opportunity; he has been in their position on the Board having to choose a leader for staff and he will work hard to show they made the right choice. He is grateful to the staff for their support, he is excited about what is to come, and he graciously and humbly accepts the Board’s offer.

MOTION: Director Garrimone moved to appoint Jeff Glenn as Executive Director of Apex Park and Recreation District. Director Allen seconded, and the motion passed unanimously.


2. Indian Tree Golf Club Course Improvements Discussion

Director Garrimone reported that after recent information presented regarding the financial implications of the proposed budget for the golf course and clubhouse renos and subsequent conversations with Mr. Leniger regarding the resulting annual debt service payments of around $1M a year, he has concerns that the golf course on an average year could only cover 10% of that, leaving the General Fund liable for the balance. The recent stretch of 86 days of closure of the course due to weather brings to light this potential load on the General Fund. Recently, discussions with staff provided options to save around $4.5M by reconsidering some of the maintenance shed and course reconfigurations. Director Garrimone reported he would be more comfortable if the district could get closer to the course being able to cover at least 25% of the annual debt service. He is proposing the Board discuss directing the work team to explore keeping the maintenance facility at its current location and instead explore some upgrades/improvements to the existing facility. Director Harrell agrees that with the staff expertise input they’ve received, the maintenance facility relocation should be reconsidered as a means to responsible financial stewardship. Director Allen agrees that the staff expertise should be weighed heavily, and she agrees with their counsel. Director Garrimone met with Mr. Glenn and together they have brainstormed some ideas for the parking lot expansion needs to potentially reduce costs as well. Director Tomsula agreed the Board should take some time and look at all options. President Pyne reported she has had some concerns regarding the financials as well. The Board will direct the golf master plan work team to revise the plan, eliminating the maintenance facility relocation component of the original plan. The Board would like to see a presentation of more options for design to consider. Director Harrell thanked Director Garrimone for his work and attention to this project and his advocacy for the reconsideration. Mr. Glenn reported that he and Director Garrimone will work with Mr. Abrams and his team regarding the Board-directed next steps.

OLD/OTHER BUSINESS
There was none.

EXECUTIVE DIRECTOR REPORT

Mr. Glenn again expressed his gratitude for this opportunity to lead the district and he is thankful for the support and encouragement from his wife.

BOARD MEMBER REPORTS/INPUT

President Pyne had nothing to report.

Director Harrell had nothing to report.

Director Allen had nothing to report.

Director Tomsula had nothing to report.

Director Garrimone had nothing to report.


ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Garrimone seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 8:06 p.m.


Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:
Liz Tomsula, Secretary/Treasurer