April 21, 2022 Board of Directors Meeting Minutes
APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739
BOARD OF DIRECTORS
April 21, 2022
CALL TO ORDER
President Pyne called to order the April 21, 2022, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Ken Harrell, Liz Tomsula, and Rich Garrimone. Board member Stephanie Allen was absent; her absence was excused. District employees in attendance were Jeff Glenn – Executive Director; Rheana Rogers – Executive Administrator and Recording Secretary (via Accession video call); Mark Baird – Director of District Services and Capital Improvements; Katie Groke – Director of Community Services; Tara Torline – Director of Human Resources; Hillary Roemersberger, Whitney Walker, and Jesse Badder – Directors of Recreation Services; Kay Palmer, Nancy Wellnitz, and Charles Flinn – Recreation Managers; Melinda Roy and Laura Schwenker – Recreation Coordinator; and Sarah Heaton – Administrative Coordinator. Members of the public present were Seniors Who Shine honorees and their family members.
MOTION: Director Tomsula moved to excuse Director Allen. Director Garrimone seconded, and the motion passed unanimously.
APPROVAL OF AGENDA
MOTION: Director Tomsula moved for approval of the agenda. Director Garrimone seconded, and the motion passed unanimously.
APPROVAL OF MINUTES OF THE APRIL 7, 2022, BOARD MEETING
MOTION: Director Harrell moved for approval of the Minutes. Director Tomsula seconded, and the motion passed unanimously.
There was none.
1. New Employee Introductions – Staff
Tara Torline introduced Emily Johnson, Human Resources Generalist; Katie Groke introduced Rik Rarick – Emergency Services Manager; Hillary Roemersberger introduced Rick Squires – Aquatics Engineer; Charles Flinn introduced Megan Zavori – Administrative Coordinator at Field House; and Kay Palmer introduced Brad Hull – Recreation Coordinator, Adult Sports.
2. Seniors Who Shine Recognition – Nancy Wellnitz, Laura Schwenker
Ms. Wellnitz and Ms. Schwenker presented the annual Seniors Who Shine recognition for Community Recreation Center volunteers being honored for their service. Patty Stewart, Jean Williamson, Terri Fabrizio, Pat Ransome, Jean Mekelberg, Cassie Herron, Diana Page, Genevieve Valdez, Glennis Hochstetler, Beth Dressel, Butch Augustine, and Carolyn Sullivan were introduced and presented with certificates highlighting their contributions. Mr. Glenn and Ms. Pyne expressed their gratitude to all the honorees for their service to the district.
3. Intergovernmental Agreement Updates – Jeff Glenn
Mr. Glenn updated the board the district is continuing to negotiate IGA agreements with the city, highlighting the continued discussions around the splash pad at Ralston Central Park. He is hopeful that agreements will be finalized and sent to attorneys for approval soon.
4. Summer Pool Operations Update – Hillary Roemersberger
Ms. Roemersberger reported that her aquatics staff is working incredibly hard to address staffing and facilities concerns to open pools to ensure a balanced approach to the operation of the pools this summer. She reminded the board of the ongoing lifeguard shortages that are a nationwide issue and reported that Apex is working through these same challenges. Pre-COVID, if all Apex pools operated at a full schedule all summer, the district would require a lifeguard staff of approximately 250 guards. The district currently has 68 guards on staff, 90% of whom have committed to working 20+ hours per week over the summer. Ms. Roemersberger reports the district is running multiple lifeguard training courses over the coming months and she is hopeful to have 100-125 guards by summer, which will allow for a modified opening of all pools for the summer season. She reported that the aquatics staff have been working closely with Human Resources and Marketing teams to focus on recruitment and hiring incentives and bonuses to bring on more staff and to encourage their retention. She reported Apex does currently pay one of the highest wages for lifeguards in the area. She reported the department is bringing back seasonal pool manager positions to provide some career growth for reliable staff and to provide support and relief to full-time staff to allow for more coverage flexibility. She reviewed proposed operations procedures and pool schedules for the summer, highlighting opening and closing pools in a phased approach. Swim lessons will be expanded from last year, both indoors and outdoors, and will be available on weekends as well, and the district will soon begin offering adaptive swim lessons. Apex Center will be the only pool to accept group reservations 3 days a week – the district simply does not have the lifeguard staff to host multiple large groups visiting the pools, and Ms. Roemersberger reported that nearly all neighboring pools are refusing group reservations this summer for the same reasons. Fitzmorris outdoor pool will open Memorial weekend and will be the sole location to host summer morning swim lesson programs, lap swimming, and aqua fitness classes. Lake Arbor pool is proposed to open June 3 pending current diagnostic testing and repairs. Director Harrell asked about the costs for Lake Arbor repairs, and Ms. Roemersberger said that is still to be determined based on diagnostic findings, but she is hopeful it will be less than $10k. The board reported they were pleased with the aquatics team’s work spreading hours across the facilities. Mr. Glenn thanked Ms. Roemersberger and Aquatics Manager, Kris Davison, and their staff for working diligently to provide the best and most expansive plan possible under such challenging staffing circumstances.
There was none.
EXECUTIVE DIRECTOR REPORT
Mr. Glenn reported that the Apex Center recently hosted CPRA’s Therapeutic Recreation professionals’ conference for TR providers from all over the state and that next month Apex Center will host the statewide conference for ACTIVENet users, the company who provides the district’s registration and activity programming software. He reported that current staff member Christine Beresford from finance will be transitioning over to work in the Human Resources division and hiring is underway for her replacement in payroll and accounting.
BOARD MEMBER REPORTS/INPUT
President Pyne attended today’s coordinating committee meeting with the City where IGA negotiations, the Meyers pool project, and pickleball/tennis courts availability were reviewed.
Director Harrell stated he is excited about the hiring progress the district is making filling key vacancies.
Director Garrimone reported the Foundation is hard at work preparing for the upcoming Memorial Day pickleball tournament fundraiser. He reported there is another golf course project meeting next week to receive a revised timeline schedule and budget from the consultants.
Director Tomsula had nothing to report.
MOTION: Director Harrell moved that the meeting be adjourned. Director Garrimone seconded, and the motion passed unanimously.
President Pyne adjourned the meeting at 7:54 p.m.
Rheana Rogers, Recording Secretary
Liz Tomsula, Secretary/Treasurer