June 2, 2022 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS
June 2, 2022

CALL TO ORDER

President Vicki Pyne called to order the June 2, 2022, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were Vicki Pyne, Rich Garrimone, Jo Burns, and Abby McNeal. Director Liz Tomsula was absent; her absence was excused. District staff members in attendance were Jeff Glenn – Executive Director; Rheana Rogers – Executive Administrator and Recording Secretary; Jeff Leniger – Director of Finance; Mark Baird – Director of District Services; Travis Ritchie – Director of Technology Services; Jesse Badder and Hillary Roemersberger – Directors of Recreation Services; Kim Greason, Julie Hines, and Kay Palmer – Recreation Managers; Caitlin Hankins – Controller; Luke Snyder – Head Tennis Pro, , Rik Rarick – Emergency Services Manager; Monica Bowser – Marketing Administrator; and Hayden Maurer – District Services. There were no members of the public present.

MOTION: Director Garrimone moved to excuse Director Tomsula from the meeting. Director McNeal seconded, and the motion passed unanimously.

APPROVAL OF AGENDA

MOTION: Director Garrimone moved for approval of the agenda. Director Burns seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE MAY 19 AND MAY 23, 2022, BOARD MEETING

MOTION: Director Burns moved for approval of the May 19 Minutes. Director Garrimone seconded, and the motion passed unanimously.

MOTION: Director Burns moved for approval of the May 23 Minutes. Director Garrimone seconded, and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

  1. Auditor’s Report – Jeff Leniger

Mr. Leniger introduced Alex Arndt who was representing the auditing firm EideBailly. Mr. Leniger also thanked finance staff members Caitlin Hankins and Christine Beresford for their exemplary work through this year’s audit process. He reviewed some key audit measures and results since 2018, notably reporting a 162% increase in financial reserves, a 98% decrease in audit adjustments, and a 100% decrease in material weaknesses and significant deficiencies. Mr. Arndt presented to the Board the results of the 2021 audit and stated how pleased his firm has been to see the marked growth over the past 3 years his firm has been engaged with Apex in the auditing process. He reported the district has been granted a clean “unmodified” opinion (the best that can be received). Mr. Glenn expressed his gratitude to the finance team for their work. Director Burns expressed her delight at the hard work of staff that has resulted in such a strong financial position for the district.

  1. Introduction of New Employees – Jeff Glenn

Jesse Badder introduced Michelle Stout, who was recently promoted to Assistant Recreation Manager – Community Recreation Center. Julie Hines introduced Lindsey Reardon, Recreation Coordinator – Therapeutic Recreation. Travis Ritchie introduced John Payne, Systems Administrator – Technology Services. Jeff Leniger introduced Linda Grimes, Payroll and Accounting Specialist.

  1. Staff Emergency Response Recognition – Jeff Glenn

Mr. Glenn expressed his gratitude and presented certificates of recognition to staff who were recently called to provide emergency response services during the course of their job duties. Simms Street Recreation Center staff members Kay Palmer, Haley Thomas, Mark Baird, and Hayden Maurer were recognized for responding to an incident involving a staff member undergoing a medical emergency. Apex Tennis Center staff Kim Greason and Luke Snyder were recognized for administering CPR and deploying AED during a cardiac event with a player. Mr. Glenn reminded the Board that all staff are required to certify every 2 years in First Aid, CPR and AED as part of their employment with the District.

  1. IGA Review and Approval – Jeff Glenn

The Board was provided a copy of the Intergovernmental Agreement that has been approved by legal counsels for both Apex and the City of Arvada. All previous agreements with the City have been revised or eliminated or amended into this singular agreement. Mr. Glenn thanked staff members Mark Baird and Katie Groke for their work on the consolidation and negotiation process and expressed his appreciation for the cooperative working relationship with leaders from the City to bring this agreement to completion. The agreement must go through two readings at City Council then approval will be final. This is a 15-year agreement. Meyers Pool and Fitzmorris are separate IGAs because they involve the school district in addition to the city.

MOTION: Director Garrimone moved for approval of the IGA. Director McNeal seconded, and the motion passed unanimously.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Mr. Glenn reported the RFP is open for the security surveillance systems. He reminded the Board of the upcoming town hall meeting for the Envision master plan process to be held June 21. The new board member orientation is scheduled for Monday, June 6 at Indian Tree Golf Club.

BOARD MEMBER REPORTS/INPUT

President Pyne attended the pickleball tournament this weekend. She also attended Kiwanis a few weeks ago.

Director Garrimone reported the Foundation pickleball tournament went well this past weekend and they are gearing up for the golf tournament in September. Golf course master plan meeting is next week, and the team will review revised plans.

Director Burns reported she enjoyed the Foundation pickleball tournament this past weekend. She attended Kiwanis this week and shared a compliment she received from a patron.

Director McNeal had nothing to report but she is eager to attend next week’s orientation and learn more and have the opportunity to ask questions.

ADJOURNMENT

MOTION: Director Garrimone moved that the meeting be adjourned. Director Burns seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:34 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Rich Garrimone, Secretary/Treasurer