July 14, 2022 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS
July 14, 2022


CALL TO ORDER
President Vicki Pyne called to order the July 14, 2022, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were Vicki Pyne, Liz Tomsula, Rich Garrimone, and Abby McNeal. Director Jo Burns was not present; her absence was excused. District staff members in attendance were Jeff Glenn – Executive Director; Katie Groke, Director of Community Services; Riki Rarick, Emergency Services Manager; Dave Kress, HVAC Engineer; Mark Baird, Director of District Services; Jesse Badder, Recreation Services Director; Tara Torline, HR Director; and Monica Bowser, Marketing Administrator. No members of the public were present.

MOTION:
Director Tomsula moved to excuse Director Burns from the meeting. Director
McNeal seconded and the motion passed unanimously.


APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the agenda. Director Garrimone seconded, and the motion passed unanimously.


APPROVAL OF MINUTES OF THE JUNE 16, 2022, BOARD MEETING

MOTION: Director McNeal moved for approval of the Minutes. Director Tomsula seconded, and the motion passed unanimously.


PUBLIC INPUT
There was none.


NEW BUSINESS

1. Flexible Schedule Approval – Tara Torline

Ms. Torline presented an update on the flexible schedule pilot program. She reported that the program has been successful and has been a good recruitment tool to attract new employees. Ms. Torline is recommending that we continue with the program on a permanent basis as a policy.

MOTION: Director Tomsula motions to make the flex schedule policy permanent. Director Garrimone seconded, and the motion passed unanimously.


2. FMLI Discussion – Tara Torline

Ms. Torline presented FMLI options and explained what Apex could do if the District chooses to opt-out. If Apex doesn’t opt-out it will cost $46,000 annually. Director Pyne made the point that employees can opt-in individually if Apex chooses to opt-out. Apex has until December to report their decision.


3. Cooling Towers Replacement – Dave Kress

Mr. Kress presented the background of the Apex Center cooling towers replacement project. There has been an increase in the proposal for the cost to replace the towers. Mr. Kress recommend which proposal to move forward with. Mr. Kress explained that the current towers are the original towers and are leaking significantly.

MOTION: Director Garrimone motioned authorization to approve Building Technology Services as the provider to replace the Apex Center cooling towers. Director McNeal seconded, and the motion passed unanimously.


4. Board Golf Benefits Approval – Jeff Glenn

Mr. Glenn presented the updated and clarified golf benefits for the board.

MOTION: Director Garrimone motioned to approve updates to the golf benefits provided to Board of Directors. Director Tomsula seconded and the motion passed unanimously.


OLD/OTHER BUSINESS

There was none.


EXECUTIVE DIRECTOR REPORT

Mr. Glenn reported that the Master IGA with the City of Arvada is signed and finalized. Mr. Glenn recognized Ms. Groke and Mr. Baird for their support on the project.

Mr. Glenn asked the directors who was able to attend the Community Table golf and gala events.


BOARD MEMBER REPORTS/INPUT

President Pyne – will be attending the Chamber of Commerce Community Impact Forum on mental health.

Director Tomsula – complimented Monica Bowser on the Instagram feed and the Art Drop Arvada content.

Director Garrimone – reported that the Indian Tree upgrades are now on hold. He also reported that the Apex Foundation pickleball tournament was very successful and raised over $11,000.

Director McNeal – complimented the postcard for Rise Up.


ADJOURNMENT
MOTION: Director Garrimone moved that the meeting be adjourned. Director Tomsula seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:22 p.m.



Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Rich Garrimone, Secretary/Treasurer