August 4, 2022 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS
August 4, 2022

CALL TO ORDER
President Pyne called to order the August 4, 2022, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Liz Tomsula, and Abby McNeal. Directors Jo Burns and Rich Garrimone were absent; their absences were excused. District employees in attendance were Jeff Glenn – Executive Director; Rheana Rogers – Executive Administrator and Recording Secretary; Tara Torline – Director of Human Resources; Mark Baird – Director of District Services and Capital Improvements; Jeff Leniger – Director of Finance; Riki Rarick – Emergency Services Manager; Kay Palmer and Jay Mauer – Recreation Managers; Tim Strunk – Manager of Buildings and Grounds; and Hayley Thomas – Recreation Coordinator. There was one member of the public present.

MOTION: Director Tomsula moved to excuse Directors Burns and Garrimone. Director McNeal seconded, and the motion passed unanimously.


APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the agenda. Director McNeal seconded, and the motion passed unanimously.


APPROVAL OF MINUTES OF THE JULY 14, 2022, BOARD MEETING

MOTION: Director Tomsula moved for approval of the Minutes. Director McNeal seconded, and the motion passed unanimously.


PUBLIC INPUT
There was none.


NEW BUSINESS

1. New Employee Introductions – Jeff Glenn

Hayley Thomas introduced Elias Martinez – Recreation Generalist, Youth and Adult Sports; Tim Strunk introduced Hayden Maurer – Landscape and Grounds Apprentice; and Jay Mauer introduced Julie Friedrichs – Recreation Generalist, Apex Center Child Watch and Facilities.


2. 2023 Facility Admission Fees Proposal – Jeff Leniger

Mr. Leniger presented the proposal for facility admission fees for 2023. This step kicks off the budgeting process for next year. Tonight is simply a presentation of the proposed draft – no action needs to be taken by the Board at this meeting. Historically, the District has alternated between increase years and no-increase years. Odd numbered years such as 2023 would be typically a no-increase year however given many factors such as high inflation, increased supplies and staffing costs, and decreased tax revenues, District leadership is recommending an increase in admission fees to help offset these increased costs. The proposed fees also standardize fees to ensure residents are paying 30% less than non-residents and youth and seniors are paying 15% less than adults. This methodology of standardizing the fee schedule will help with pricing structures for programs and events as well. President Pyne asked if the plan is to not do increases next year in lieu of this year and Mr. Leniger said it is possible but really should again be dependent on economic and budgetary factors at that time. Director Tomsula appreciated the steps to standardize the methodology but is hesitant to get into a pattern of increasing fees every year. Director McNeal asked about what neighboring districts are planning for their fees and Mr. Leniger reported he is in contact with these colleagues and they are all reporting proposed fee increases because of the economic pressures of inflation and rising costs of materials and labor. A list of proposed fees based on these recommendations was presented.


3. Bonvue Park Land Exchange Resolution – Jeff Glenn

Mr. Glenn provided a historical overview of the Bonvue Park request for land exchange with the developer to allow them space for a roundabout for their development and Apex to have land for park construction. The proposal is based on a process involving approvals by our engineers. After reviewing provided materials, Director McNeal recommended widening the pathway through the demonstration garden section to allow for 2-way traffic from the current 3’ to at least 4’ and hoped for Apex leadership to have design input on the demonstration garden design.

MOTION: Director Tomsula moved to adopt APRD2022-06 Resolution of the Board of Directors of Apex Park and Recreation District Accepting Transfer of Ownership of Real Property and Authorizing Transfer of Property. Director McNeal seconded, and the motion passed unanimously.

MOTION: Director McNeal moved to adopt APRD2022-07 Resolution of the Board of Directors of Apex Park and Recreation District Approving Executive Director as Designated Signor for the Apex Park and Recreation District Agreements for the Bonvue Park Project. Director Tomsula seconded, and the motion passed unanimously.


4. Executive Session pursuant to §24-6-402(4)(g), C.R.S. – Consideration of any documents protected by the mandatory nondisclosure provisions of the Open Records Act – (3)(a)(II)(A) Personnel files

MOTION: Director Tomsula moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S. Director McNeal seconded, and the motion passed unanimously.

The meeting resumed in executive session at 7:11 p.m.

MOTION: Director Tomsula moved to go out of executive session. Director McNeal seconded, and the motion passed unanimously.

The open meeting resumed at 7:28 p.m.


OLD/OTHER BUSINESS
There was none.


EXECUTIVE DIRECTOR REPORT

Mr. Glenn reported that Community Recreation Center has been shut down this week for painting and cleaning. Simms Street gymnastics gym shutdown begins next week. Apex Center pools close the August 15 and facility closes August 19 through August 28. Secrest shutdown will take place in September. He reported that the cooling towers contract has been signed and work will begin in February. The Foundation golf tournament has a foursome set aside for the Board.


BOARD MEMBER REPORTS/INPUT

President Pyne attended the Chamber state of mental health and the city coordinating committee meetings.

Director Tomsula attended the coordinating committee with the City last week and appreciated the cooperative relationships and discussions.

Director McNeal attended Kiwanis and reported on their upcoming volunteerism at the Harvest Festival.


ADJOURNMENT
MOTION: Director Tomsula moved that the meeting be adjourned. Director McNeal seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:44 p.m.


Respectfully submitted,

Rheana Rogers, Recording Secretary


ATTEST:

Rich Garrimone, Secretary/Treasurer