August 18, 2022 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

August 18, 2022

CALL TO ORDER

President Pyne called to order the August 18, 2022, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Liz Tomsula, and Jo Burns. Directors Abby McNeal and Rich Garrimone were absent; their absences were excused. District employees in attendance were Jeff Glenn – Executive Director; Rheana Rogers – Executive Administrator and Recording Secretary; Mark Baird – Director of District Services and Capital Improvements; Hillary Roemersberger – Director of Recreation Services; Jeff Leniger – Director of Finance; Riki Rarick – Emergency Services Manager; and Jaclynn Alvarez – Assistant Recreation Manager. There were no members of the public present.

MOTION: Director Tomsula moved to excuse Directors McNeal and Garrimone. Director Burns seconded, and the motion passed unanimously.

APPROVAL OF REVISED AGENDA

MOTION: Director Tomsula moved for approval of the agenda. Director Burns seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE AUGUST 4, 2022, BOARD MEETING

MOTION: Director Tomsula moved for approval of the Minutes. Director Burns seconded, and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

New Employee Introductions – Jeff Glenn

Jaclynn Alvarez introduced three new fitness staff members: Dru Connolly – Recreation Coordinator-Fitness, Tehra Porterfield – Recreation Coordinator-Fitness, and Josh DeCraene – Fitness and Wellness Lead.

2023 Facility Admission Fees Approval – Jeff Leniger

Mr. Leniger presented the proposed fees for facility admissions for 2023. They are unchanged from as presented at the August 4 Board of Directors meeting. He also provided the admission revenues by type (resident vs. non-resident, pass types, etc.) as requested at the last meeting. Also presented were the 2023 proposed fees for Indian Tree Golf Club.

MOTION: Director Tomsula moved to approve the presented Facility Admission Fees for 2023. Director Burns seconded, and the motion passed unanimously.

Cost of Living Adjustment Proposal – Jeff Glenn

Mr. Glenn reported the District currently has 240+ days of operating funds in reserves, and the District mandate is 180 days. District leadership is proposing that given the financial health of the reserves and the inflation pressures staff are facing to give all full-time and part-time-benefitted staff a 2% COLA effective in October. This would cost approximately $135,000 of the $6M currently in reserves that is over and above the 180 days. Director Burns asked if current inflation is reported around 7% and reserves are so healthy would an increase of 3% would be more appropriate. Staff were given 2% COLA in January 2022 and this would be a second 2% increase. There are no proposed COLA adjustments to salaries proposed for 2023 at this time. Staff will be eligible for merit increases in April.

MOTION: Director Burns moved to approve providing full-time and part-time benefitted staff a 2% COLA effective in October. Director Tomsula seconded, and the motion passed unanimously.

Security System Contract Approval – Jeff Glenn

Mr. Glenn reported that funding for the District-wide security camera system was approved in the 2022 budget for $350K. The final contract with the approved vendor is for approximately $355,897.64.

MOTION: Director Burns moved to approve the contract. Director Tomsula seconded and the motion passed unanimously.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Mr. Glenn reported that Apex has recently been recognized as the largest Learn to Skate program in Colorado and the 16th largest in the US. He also reported that Indian Tree Golf Club is the new permanent home of the bi-weekly Kiwanis meetings. Kiwanis has approached the Board asking for sponsorship of their upcoming Toss 4 Tots Corn Hole fundraiser.

MOTION: Director Tomsula moved $500 sponsorship level. Director Burns seconded, and the motion passed unanimously.

BOARD MEMBER REPORTS/INPUT

President Pyne attended the recent Community Table gala with other Apex staff and Board members. She also dropped by Community Recreation Center today to see the recent interior improvements and is hopeful that floors in McCormack Hall can be upgraded soon to improve rental potential of the space.

Director Tomsula had nothing to report.

Director Burns attended Kiwanis and reported what a great job Indian Tree did hosting the last meeting and she is pleased Apex is the permanent host of their meetings.

ADJOURNMENT

MOTION: Director Tomsula moved that the meeting be adjourned. Director Burns seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:18 p.m.

Respectfully submitted, ATTEST:

Rheana Rogers, Recording Secretary Rich Garrimone, Secretary/Treasurer