November 3, 2022 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue, Arvada, Colorado 80005, 303.424.2739

BOARD OF DIRECTORS

November 3, 2022

CALL TO ORDER

President Pyne called to order the November 3, 2022, meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO. Board members in attendance in person were Vicki Pyne, Rich Garrimone, Liz Tomsula and Jo Burns. District employees in attendance were Jeff Glenn – Executive Director; Katie Groke – Director of Community Services and Recording Secretary; Riki Rarick – Emergency Services Manager; Mark Baird – Director of District Services and Capital Improvements; Tara Torline – Director of HR; Jeff Leniger – Director of Finance; and Jesse Badder – Director of Recreation Services. There was one member of the public present.

APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the agenda. Director Burns seconded, and the motion passed unanimously.

APPROVAL OF EXECUSED ABSENCE OF ABBY MCNEAL

MOTION: Director Tomsula moved for approval of an excused absence for Director Abby McNeal. Director Garrimone seconded, and the motion passed unanimously

APPROVAL OF MINUTES OF THE OCTOBER 20, 2022, BOARD MEETING

MOTION: Director Burns moved for approval of the Minutes. Director Garrimone seconded, and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

  1. Introduction of New Employees – Jeff Glenn

Julie Hines, Recreation Manager introduced the new Guest Services Specialist, Rebecca Wilson.

  1. Emergency Leave Donation Program – Tara Torline

Tara Torline, Director of HR introduced an updated Emergency Leave Donation program. The new program would create a pool rather than have staff donate on an individual basis. The pool would be started with hours from the capped sick time accruals since March 18, 2022. The balance of the pool would have a minimum of 480 hours.

MOTION: Director Tomsula motioned to approve the new Emergency Leave Donation

Program as presented by Ms. Torline. Director Garrimone seconded, and the motion passed

unanimously.

  1. 2023 Budget Work Session – Jeff Leniger

Mr. Leniger presented the updated budget document and took questions from the Board of Directors. Director Burns asked questions and they were answered by Mr. Leniger. Mr. Leniger also gave an update on the Indian Tree Golf Club project. He reported out an update on the Cart Barn Project and the proposal of a new FTE for the golf department.

  1. Fraud Hotline Recommendation – Jeff Leniger

Mr. Leniger reported out on fraud protection and 42% of fraud is detected by tips. Mr. Leniger recommended that Apex adopt a fraud protection program and use a fraud hotline. Mr. Leniger assured the Board this isn’t a reactionary recommendation; this is to make Apex more proactive. Mr. Leniger recommends that reporting of fraud be sent to the Board of Directors to be the most effective tool. Director Burns requested we shop around for other products so we can compare options. It was noted that if and when we choose a product, the Vice President and President would be the contacts.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Mr. Glenn reported out on the annual Apex Foundation grant request meeting. It was reported out that the Foundation committed to funding the scholarship program annually. Mr. Glenn reported out on the success of our annual Trick-or-Trot 5K race. Mr. Glenn gave the board members save-the-dates for Veteran’s Day events, Apex birthday events, and our annual holiday dinner. Mr. Glenn reported to the Board about a positive meeting we had with the City of Arvada regarding the issues at the Skate Park near the Apex Center.

BOARD MEMBER REPORTS/INPUT

Director Burns reported that we are supporting the Santa House this year. All Apex facilities will be collecting donated toys. Director Burns requested staff investigate the AV equipment at Indian Tree to see if there is a way to improve sound and technology.

Director Tomsula reported on the Coordinating Committee meeting, she noted that it would be nice to have more City Council members present at those meetings.

President Pyne also reported out on the Coordinating Committee. She reported out there was an update on the Meyers Pool Project. President Pyne said she reported back to the City of Arvada about the Lake Arbor pool study. That decision now lies with the City of Arvada City Council. President Pyne also mentioned the Bronco Stadium money and how the City of Arvada and Jefferson County is not planning on giving any of that money to Apex. Mr. Glenn mentioned that he met with NRPA and CPRA to see what other entities are doing with the Bronco money and that Kristine Stratton, President of NRPA was present at the meeting.

Director Garrimone reported the Foundation grant request meeting went well. He noted the presentations by staff were very good. He reminded the Board about the Apex Foundation breakfast on December 1.

ADJOURNMENT

MOTION: Director Garrimone moved that the meeting be adjourned. Director Burns seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 8:21 p.m.

Respectfully submitted, ATTEST:

Katie Groke, Recording Secretary Rich Garrimone, Secretary/Treasurer