June 12, 2025 Board of Directors Meeting Minutes

Call To Order

President Pyne called to order the June 12, 2025, meeting of the Apex Park and Recreation District Board of Directors, held at 6:39 pm at the Apex Center. The board members in attendance in person were Vicki Pyne, Liz Tomsula, Rich Garrimone and Lynn Emrick. District employees in attendance were Jeff Glenn, Executive Director, Caitlin Hankins, Finance Controller, Jeff Leniger, Director of Finance, Monica Bowser, Community Services Manager, and Rik Rarick, Safety Manager.

Approval of Absence

MOTION: Director Tomsula moved to approve the absence of Director Burns. Director Garrimone seconded, and the motion passed unanimously.

Approval of Agenda

MOTION: Director Garrimone moved to approve the agenda. Director Tomsula seconded, and the motion passed unanimously.

Approval of Minutes May 15

MOTION: Director Garrimone moved to approve the May 15 board meeting minutes. Director Tomsula seconded, and the motion passed unanimously.

Approval of Minutes May 19

MOTION: Director Garrimone moved to approve the May 19 board meeting minutes. Director Tomsula seconded, and the motion passed unanimously.

Public Input

No public input.

New Business

  1. Updated CORA Resolution APRD2025-05 for Approval of New Standard

MOTION: Director Emrick moved to approve a resolution establishing a policy for requests for public records and assessing charges for the production of public records Director Tomsula seconded and the motion passed unanimously.

  1. Final Audit Presentation: Jeff Leninger

Mr. Arndt presented the 2024 audit completed by Eide Bailly. The auditors gave the district a clean, unmodified report.

Old/Other Business

  • Extension on the grant for the Ralston Trail due to permitting. We will be getting an 8-month extension and will begin in 2026.
  • Turnover in hospitality here at Apex Center and have hired our overnight contractor to help during the day. Julie and BG have done an excellent job at getting it covered during this busy camp and summertime.
  • Lake Arbor pool hours: Jeff made the decision to open the pool on Sundays for the community. Beginning this Sunday, we will have normal hours from 11 am-5 pm. No swimming in the morning due to preschool during the week.

Executive Director Report

  • BOD orientation is on June 24 with lunch served.
  • P and R month proclamation will be July 1 at City Council.
  • The December meeting for budget approval is December 11. BOD meeting at 6, dinner’s at 7.
  • Foundation thank you breakfast is December 4.
  • The taste of Arvada will be on July 10. Let Katie or Jeff know if you need tickets. Liz T will not be there.
  • Summer Concert Series starts July 19
  • Kids TRY on July 20
  • Outdoor Coordinator position is posting next week.
  • Archery Range is coming along. Completed in 4 weeks.
  • The front desk project is also coming along. New tile, cabinets, etc. are in.
  • Next Wednesday is the chamber leadership luncheon.

Board Member Reports

Director Tomsula: Director Tomsula asked if there is any leverage with permits at the city coordinating meetings. Nice to have two city council members at the last city coordinating meeting, and nice to hear they want us to partner with the childcare deficit.

Director Garrimone: foundation meeting last week, getting ready for golf tourney on August 15. The pickleball tourney went very well and got all matches in without weather. $9000.00 rough amount for money raised. Starting conversations around Trick-or-Trot.

Director Emrick: no update

President Pyne: President Pyne and Vice President Tomsula will continue attending the city coordinating committee meetings, director Burns will continue to represent the district at Kiwanis, Secretary Garrimone will cover Apex Foundation meetings and Director Emrick will be attending the Youth Advisory Board meetings. APAC meeting attendance is as needed and board members may rotate who will be attending. Vicki is very appreciative that she can count on Jeff to take care of customers and the community when they reach out.

ADJOURNMENT

MOTION: Director Emrick moved that the meeting be adjourned. Director Garrimone seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:25 pm.

Respectfully submitted, Monica Bowser, Recording Secretary

ATTEST: Rich Garrimone, Secretary/Treasurer