Apex Park and Recreation District holds an Intergovernmental Agreement with the City of Arvada, which solidifies our partnership to provide quality soccer, football, ultimate Frisbee, rugby, lacrosse, baseball and softball fields, or other athletic events for rent to those inside and outside of our community.
Apex PRD issues field permits for Arvada’s seven sports complexes, and over 50 active parks. (see our Fees section for a full list of active parks that Apex permits).
Depending on use of these parks, you may need to obtain a permit. In general, if you have an organized group, with recurring use,or a tournament/athletic event, you will need to request a permit by completing the Field Request Form below.
There are many parks around the City that are not considered “active parks” in Arvada, meaning there is no designated field space available for rental. These parks fall under the City of Arvada’s care and are considered “passive parks.” For more information on these parks, please go to arvada.org
Winter: 2nd week of Nov. – end of Feb following year. (West Synthetic MP Fields only)
Field Requests and Permitting Timelines:
Apex has 4 defined seasons for use. To submit your field request, please download our Field Request Form found online via the link at the top of this page, and email to the Recreation Program Manager (RPM).
Spring Field Requests Timeline:
Apex PRD coordinators submit to RPM October 31 2018. (1st priority in permitting)
OYSG’s and Historic Tournament Groups: submit to RPM Nov 9 2018.
General Use: Open after Nov 12, 2018 - throughout the Spring season as field availability allows.
Summer Field Request Timeline:
Apex PRD coordinators submit to RPM February 18 (1st priority in permitting)
OYSG’s and Historic Tournament Groups: submit to RPM February 25, 2019.
General Use: Open after March 4, 2019 – throughout Summer as field availability allows.
Fall Field Request Timeline:
Apex PRD coordinators submit to RPM May 24 (1st priority in permitting)
OYSG’s and Historic Tournament Groups: submit to RPM June 3, 2019.
General Use: Open after June 10, 2019 – throughout Fall as field availability allows.
Winter Multipurpose Field Request Timeline:
Apex PRD coordinators submit to RPM August 26 (1st priority in permitting)
OYSG’s and Historic Tournament Groups: submit to RPM September 3, 2019.
General Use: Open after September 16, 2019 – throughout Fall as field availability allows.
**Tournaments can be permitted during the prior season’s timeline.
(ex: Summer tournament requests can be submitted in the Spring request timeline.)
New Tournament Groups should contact RPM, Whitney Walker at WhitneyW@ApexPRD.org for more information. Historic Tournaments are only guaranteed status if submitted in proper timeline, ie: permitting season prior to historic use. Not submitting in proper timelines may mean forfeiture of fields.
Our field maintenance team works with the City of Arvada Parks Department to decide when it’s appropriate to close fields due to weather and field conditions. Apex staff will contact scheduled users following this timeline, if field conditions dictate a closer: 9 am, 1 pm and 4 pm, during the week. Closures will be posted at teamsideline.com/apex
Weekend tournaments starting on Saturday can expect a communication end of day Friday or early Saturday morning, should late weather arrive. Sunday users will be notified two hours before start time. It is the responsibility of the organization to communicate with it’s participates about field closer information.
We offer 3 tiers of fields and complexes, depending on your need and budget for rental.
Tier 1: Our most pristine complexes, large enough for league games and tournament play.
Tier 2: Slightly smaller complexes and fields, league games and tournament play allowed.
Tier 3: Active parks. Good for practices, and other organized events or programs. No lining or permanent goals allowed.
Contact Whitney Walker at WhitneyW@ApexPRD.org for more information on how to get the best deals on hotels, restaurants and entertainment options in Arvada. We want to help make your tournament experience the absolute best!
Arvada Businesses: Want to partner with Apex and offer services for our tournament groups? Contact Katie Groke Ellis at KatieG@ApexPRD.org to be a part of this exciting package deal!
Looking to rent a pavilion for an afternoon picnic or birthday party? Our friends at the City of Arvada will help you secure a permit for your chosen pavilion. For more information on renting a pavilion, please contact the City of Arvada Parks Maintenance at 720-898-7410.